Vacancy Spotlight: Team Assistant needed for leading bank | City of London

Main Responsibilities

• Coordinating diaries, travel, itineraries.
• Organising meetings (internal and external) and arranging client events.
• Preparing trips, including tickets, documents, files etc.
• Processing of invoices, expenses claims and booking all travel requirements.
• Producing documents & presentations as required.
• Telephone answering and taking messages
• Filing
• Any ad hoc activities as agreed.

Assist the Transversal Project Administrator in relation to the monthly timesheet processes and the TyMetrix T360 legal fees procurement and ebilling system, including:

• Responding to queries from SG personnel and law firm contacts in relation to the creation of law firm instruction requests, budget approval and invoice submission processes
• Assisting in the research of out of policy law firm invoices to resolve and make sure they go through the proper route

Required Experience

• Prior experience as a team assistant or personal assistant is required
• Excellent working knowledge of the Microsoft Office suite is essential for this role
• Experience within an investment services environment is desirable but not essential.
• Past experience working with senior level management would be beneficial.